Finance Officer

About this role

Job Title: Finance Officer Position: 1 Vacancy Reporting to: Finance Manager Contract duration: 2 years (renewable) Duty station: Head Office

Responsibilities

• Performance Objectives
• 1. Financial Recordkeeping & Compliance (40%)
• • Maintain up-to-date and accurate accounting records in QuickBooks in accordance with
• Generally Accepted Accounting Principles (GAAP) and in line with Teach For Uganda’s
• financial policies and procedures.
• • Process and ensure proper approval of all payment vouchers, maintaining sequential order
• and completeness of documentation.
• • Liaise with the Procurement Officer to obtain original supporting documents (e.g ., invoices,
• receipts) for timely processing of payment vouchers.
• • Maintain an organized, secure, and easily retrievable filing system for all financial records
• for audit and compliance purposes.
• • Regularly update and monitor schedules of Teach For Uganda debtors and creditors;
• submit weekly status reports to the Finance Manager.
• • Maintain and update the monthly Withholding Tax (WHT) schedule, ensuring timely filings
• and reconciliations.
• 2. Financial Reporting and Analysis (30%)
• • Contribute to the timely preparation of monthly financial reports, including
• management accounts and donor reports.
• • Perform monthly bank reconciliations and account schedules by the 1st working day
• of the following month.
• • Oversee requisition and accountability processes, ensuring expenses are correctly
• coded to respective budget lines and aligned with approved work plans and cost –
• sharing guidelines.
• • Assist the Finance Manager in audit preparation, ensuring completeness, accuracy,
• and transparency of financial documentation.
• • Process payments in accordance with approved organizational budgets and
• payment procedures.
• • Verify supporting documentation for accuracy, completeness, and compliance with
• donor requirements.
• • Maintain an updated record of accounts payable and receivable and follow up on
• outstanding balances.
• 3. Compliance and Internal Control (20%)
• • Execute month-end closing processes including ledger reconciliations, FlexiPay, and
• debit card transactions.
• • Monitor and enforce internal financial controls, ensuring proper audit trails and
• documentation.
• • Provide support during both internal and external audits and implement audit
• recommendations.
• • Ensure compliance with Teach For Uganda’s financial policies and donor
• regulations.
• • Support the Finance Manager in the implementation and monitoring of internal
• financial controls.
• • Provide orientation and training to new staff on financial procedures when needed

Requirements

• Bachelor’s degree in Accounting, Finance, Commerce, Business Administration or a
• related field.
• • At least Level II of professional Accountancy body such as ACCA, CIMA, CPA is an added
• advantage.
• • At least three (3) years of relevant experience in similar role with a reputable organization,
• preferably INGO.
• • Mandatory experience using QuickBooks online (accounting system entry, reporting,
• reconciliations). Note: You must have hands -on, working experience with QuickBooks.
• • Experience working in a NGO or donor -funded organization is highly preferred.
• Preferred Competencies:
• • Strong financial expertise and familiarity in management and accounting practices.
• • Sound practical knowledge of accounting systems -QuickBooks.
• • Auditing awareness.
• • Financial systems and records management & reporting in an NGO setting.
• • Advanced knowledge of MS Excel, PowerPoint, Word, and Outlook.
• • Attention to detail, organizational and time-management skills.
• • Good analytical, numerical, and problem -solving skills.
• • High levels of integrity, discretion, and accountability.
• • Proven ability to work collaboratively across departments and with external stakeholders.
• • Must be organized, dependable, results oriented and able to work independently and
• achieve results, with very minimal supervision.