Logistics & Admin Assistant

About this role

The Logistics & Admin Assistant provides day-to-day logistics and administrative support to the ZOA Uganda Acholi Programme, ensuring that programme teams have timely, compliant and well-coordinated access to the goods, services, transport, stores, assets and basic IT support required for effective project implementation. The position supports the Programme Manager Acholi and works in close coordination with the Logistics Coordinator in Kampala to ensure that logistics systems are applied consistently in line with ZOA policies, donor requirements and internal control standards.

Responsibilities

• Supports in the procurement, reception and storage of purchased goods and services for programme activities in accordance with ZOA procurement guidelines.
• Keep accurate and transparent records of all logistic or procurement transactions in ZOA Manager
• Homeadministrator jobsLogistics & Admin Assistant Job at ZOA Uganda
• Logistics & Admin Assistant Job at ZOA Uganda
• Logistics & Admin Assistant Job
• Work Hours: Full-time, 08 hours per day
• Salary: Attractive
• Job Deadline: 04 September 2026
• Number of Jobs: 01
• Hiring Entity: ZOA Uganda
• ZOA Uganda
• Location: In Uganda
• Job Details:
• Description
• Awarded within salary scale 2 (Starting salary is UGX 1,216,000) gross per monthCalculate Shipping Costs
• Position: Logistics & Admin Assistant
• Reports to: Program Manager, Acholi
• Job location: Palabek, Lamwo Office
• Starting date: October 2026
• Vacancy closing date: 4th September 2026
• Duration position: 1 year renewable contractSearch Admin Roles
• Working hours: Fulltime (40 hours per week)
• About ZOA
• We are here for people who have lost everything due to armed conflict or natural disaster.
• ZOA, as an international NGO, supports people who have lost everything due to armed conflict or natural disaster. Together, we can come to their aid in emergencies and remain faithful to communities as they recover – providing new opportunities for them to help themselves again. The work of ZOA is coordinated from the Netherlands. We are active in multiple countries in Africa, South America, the Middle East Region, and Asia. We work with approximately 900 employees worldwide and with (local) partners. We invite you to join our team of committed colleagues.Hire Resume Writers
• Our work in Uganda
• In Uganda, ZOA has offices in Kampala, West Nile (Arua), Acholi (Gulu), and Karamoja (Amudat). ZOA Uganda works both in relief and recovery on the themes of food security & livelihoods, primary/accelerated/vocational education, and conflict management with a special focus on land security.
• ZOA Uganda is looking for a Logistics & Admin Assistant to be based in Palabek Office.
• Your challenge
• The Logistics & Admin Assistant provides day-to-day logistics and administrative support to the ZOA Uganda Acholi Programme, ensuring that programme teams have timely, compliant and well-coordinated access to the goods, services, transport, stores, assets and basic IT support required for effective project implementation. The position supports the Programme Manager Acholi and works in close coordination with the Logistics Coordinator in Kampala to ensure that logistics systems are applied consistently in line with ZOA policies, donor requirements and internal control standards.Explore Global Grants
• The role has a strong operational focus on supporting field implementation and other programme activities in Acholi-Palabek Lamwo related locations. In line with logistics and administration roles across ZOA country offices, the post holder contributes to efficient supply chain management, transparent procurement processes, safe and cost-effective fleet coordination, proper stores and asset control, and reliable basic IT support for staff and office operations.
• Your main tasks and responsibilities
• Procurement
• Supports in the procurement, reception and storage of purchased goods and services for programme activities in accordance with ZOA procurement guidelines.
• Keep accurate and transparent records of all logistic or procurement transactions in ZOA ManagerDownload Travel Guides
• Responsible for keeping an updated procurement tracker of goods and services ensuring sharing of information including supplier databases, completeness of documentation and correct approvals obtained for acquisition, purchase, contract management and tender procedures in accordance with the ZOA Procurement Guidelines.
• Responsible for the safeguarding of all ZOA assets and maintaining and updating assets register and submit quarterly assets list to Logistics Coordinator including asset owner, condition of assets, chargeable projects and any repairs or maintenance needs and ensuring all assets are tagged accordingly

Requirements

• Minimum of a Diploma in Procurement and Logistics, Administration or its equivalent.
• Minimum working experience of 2 years in logistics and Administration, preferably for an (I)NGO
• Proven skills in logistics and store management
• A good understanding of managing a large pool of assets is preferred
• Good understanding of issues relating to fraud and conflict of interest
• Familiarity with IT and communication equipment
• Good command of English