Assistant Supply Chain Manager

About this role

Assist management to fulfill entire procurement and supply chain responsibilities. Responsible to manage a team of procurement and supply chain staff, looking after procurement categories; Marketing services, Fleet services, Tools & Equipment and Utilities.

Responsibilities

• 1. Monitoring the work delegated to the team. Guide them to avoid delays in work. Solve Problems during operational activities. Focus on time management.
• 2. Monitor purchase requisition delegated to team to complete within SLA.
• 3. Solve problems the team faces in their roles.
• 4. Train the team on pre-requisite tools like ERP, Excel, reporting, presentations, etc.
• 5. Review work being submitted by team for management’s approval to correct mistakes, increase accuracy and improve work quality.
• 6. Responsible for procurement of goods and services related to assigned procurement categories to team.
• 7. Evaluate vendors’ quotations to ensure that they are in line with the technical and commercial specifications required for the project.
• 8. Advise internal and external stakeholders on issues regarding purchasing Terms & Conditions.
• 9. Ensure on time delivery of all issued purchase orders by team.
• 10. Deliver cost efficiency & savings through effective negotiation & market opportunities in assigned domain.
• 11. Negotiate with vendors to reduce cost and get maximum benefits for organization.
• 12. Existing vendors rationalization based on their evaluation.
• 13. Seek new vendors through market intelligence/ visits to bring efficiency & effectiveness.
• 14. Regularly review supplier performance vis-a’-vis their prices & delivery performance.
• 15. Meet end users to understand their requirements, suggest improvements and update upon on-hand jobs related to them.
• 16. Guide end users in ERP related procurement activities like PR creation, approval hierarchies’ knowledge, new item/ service creation, price change of service items and make service notes to close the PO, etc.
• 17. Supplier relationship management (SRM)
• 18. Conduct Internal and External Audit
• 19. Provide documentary proofs in audit and provide management response in case of findings.
• 20. Risk assessment
• 21. Attend audit meetings
• 22. Standard Operating Procedure Review
• 23. Development and revisions of Standard Operating Procedures (SOP) in response to audit findings, for improvement of the documentation and efficient procedures.

Requirements

• 1. Bachelor’s degree in Procurement & Supply Chain Management. Master’s degree in the same field is preferred.
• 2. Previous experience (10+ years) at the level of a Deputy Supply Chain Manager in pharmaceutical or related industry.
• 3. Experience in warehousing, stores management, international logistics systems and local procurement laws are highly desirable.
• 4. Demonstrated experience in Quality Management Systems (QMS).
• 5. Familiarity with pharmaceutical regulations and guidelines, such as Good Manufacturing Practices (GMP) and International Council for Harmonisation (ICH) guidelines.
• 6. Internal Audit Training/Certification will be an added advantage.